Employment

ADMINISTRATIVE ASSISTANT

Full-Time, Benefitted Position

Communities for Alcohol- and Drug-Free Youth (CADY) is seeking an innovative and experienced professional to serve as administrative assistant for our award-winning, youth serving non-profit organization. CADY provides substance misuse prevention and early intervention services in three Central NH regions. The ideal candidate is skilled in communications (written and verbal), is a detail oriented multi-tasker; works collaboratively and independently and has proven success with detailed administrative functions. Working with CADY’s dynamic team of professionals and volunteers, our Administrative Assistant is a highly valued member of our team with a responsibility for promoting efficient systems and exceptional relationships.

Competitive salary and benefits. Please forward cover letter and resume prior to deadline of September 12th to:

Ann Stark

Administrative Coordinator

94 Highland Street

Plymouth, NH or

astark@cadyinc.org

No phone calls please.

CADY is an equal opportunity employer.

SUMMARY:

Performs a variety of administrative and staff support duties for the organization and director, which requires a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors; troubleshoots and resolves administrative issues and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. Salary and benefits is competitive and commensurate with experience.

DUTIES AND RESPONSIBILITIES:

  1. Coordinates and performs a range of staff and/or operational support activities for the organization; serves as a liaison with external organizations.
  2. Provides administrative support for the organization such as answering telephones (daily check of staff voicemail and message taking), assisting visitors, and resolving a range of administrative issues and tasks.
  3. Composes and edits correspondence and/or memoranda from verbal direction, or from knowledge of established organizational policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings; responsible for sending Thank You letters and other acknowledgements; and coordinates mailings.
  4. Schedules and coordinates meetings, interviews, trainings, appointments, and/or other similar activities for the director, which may include coordinating travel and lodging arrangements.
  5. Assists with the preparation of narrative reports and evaluation; performs information gathering as specifically directed.
  6. Assists director in problem solving, project planning, and development and execution of stated goals and objectives.
  7. Establishes, maintains, and updates files, databases, records, and/or other documents.
  8. Requisitions supplies, printing, maintenance, and other services.
  9. Supervises work of volunteers and work-study staff.
  10. Performs miscellaneous job-related duties as assigned while following organizational policies and procedures

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Proficiency in multi-tasking
  • Detail-Oriented
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data and generate reports.
  • Database management skills.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Records’ maintenance skills.
  • Ability to analyze and solve problems.
  • Requires ability to interact positively with a variety of people and personalities.
  • Ability to maintain calendars and schedule appointments.
  • Strong organizing and coordinating skills.
  • Ability to compose and edit written materials.
  • Ability to compile information and prepare reports.
  • Ability to record and transcribe meeting minutes.
  • Word processing and/or data entry skills.
  • Ability to make administrative/procedural decisions and judgments.
  • Professional in appearance and demeanor.
  • Knowledge of and commitment to principles, methodology, and practice of prevention and early intervention.

CONDITIONS OF EMPLOYMENT:

  • The Administrative Assistant reports directly to the CADY executive director. The administrative assistant position is full-time, benefitted position. CADY is an equal opportunity employer

WORKING CONDITIONS AND PHYSICAL EFFORT:

  • Work is normally performed in a typical interior/office work environment.
  • Very limited physical effort required.
  • Work may be subject to frequent interruptions.

JOB REQUIREMENTS:

Bachelor’s degree preferred; at least 3 years of experience that is directly related to the duties and responsibilities specified.

  • Proficiency in MS Office with experience in Microsoft Word, PowerPoint and Excel
  • Detail oriented and comfort with working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to excellence
  • Understands the operation of general office equipment