Job Title: Office Manager; Full-time position (1.0 FTE); Competitive Salary and Benefits
Reports to: Director of Operations
Posting Date: November 22, 2021 – Until Filled
Start Date: TBD
APPLY HERE!
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Posting: CADY is seeking an energetic and organized administrative professional to join our team. The Office Manager position is a good fit for a self-starter who excels in a busy office environment. The successful applicant will have strong interpersonal and communication skills with the ability to effectively engage with colleagues, as well as a diverse network of community partners. This role is responsible for developing and managing intra-office technology protocols, streamlining administrative procedures, inventory control, and the coordination of volunteers. A positive, collaborative mindset is a must. Job description is listed below.
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Organizational Overview: CADY, Inc. (Communities for Alcohol- and Drug-free Youth) is a non-profit organization based in Plymouth, New Hampshire with the mission to educate, engage, and empower schools and communities to prevent and reduce youth alcohol, tobacco, and other drug use and to promote healthy environments and promising futures. CADY serves as the Central NH Regional Prevention Network, collaborates with partners to plan and implement environmental prevention strategies, facilitates school-based prevention programming, and also implements the sole youth court diversion program in the Pemi-Baker, Lin-Wood, and Newfound regions. Funding is received from federal, state, county, local municipalities, and private grantors to implement evidence-based prevention programming for youth and young adults in the Central NH region.
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Office Manager position
Job Description
1.0 FTE
ESSENTIAL JOB FUNCTIONS
Administrative Support:
- Responsible for managing office services by ensuring operations and procedures are organized, filing systems are designed and maintained, and that essential office functions are effectively managed onsite.
- Schedules and coordinates in-person and virtual meetings, interviews, trainings, appointments, and/or other similar activities for the executive director, which may include coordinating travel and lodging arrangements.
- Assists the Executive Director with Board of Director communications, coordination of meetings, and dissemination of meeting materials while maintaining confidentiality.
- Serves as the liaison for contracted information technology and website services.
- Establishes, maintains, and updates files, databases, records, equipment inventory and/or other documents, and assesses need for updated systems.
- Requisitions supplies, printing, maintenance, and other services.
- Maintains an efficient and organized system for storing of supplies, materials, archived files, and equipment.
- Provides administrative support for the organization such as answering telephones, mailing/shipping, assisting visitors, and resolving a range of administrative issues including tech support and office equipment maintenance.
- Composes and edits correspondence and/or memoranda from verbal direction, or from knowledge of established organizational policies; prepare and distribute agendas and/or minutes of meetings; and coordinates mailings (annual appeal, etc.).
Event Coordination:
- Responsible for facilitating invitations, registrations, attendance lists, and other tasks for community education events, virtual presentations, and various fundraising events.
- Manages petty cash.
Programmatic Support:
- Assists with the preparation of narrative reports and evaluation; performs information gathering as specifically directed.
- Assists executive director in problem solving, project planning, and development and execution of stated goals and objectives.
- Supports the Director of Operations in the promotion of the Prevention Accelerator Media Campaign project including database management, monthly e-blasts, annual toolkit updates, marketing support, and coordination of customer orders.
Other Duties & Responsibilities:
- Participates in relevant taskforces, subcommittees, and trainings.
- Recruits, trains, and monitors CADY’s volunteer base.
- Adheres to all policies, procedures and directives set forth by CADY.
- Assumes all duties as appropriate to this position and maintains a collaborative mindset to support miscellaneous tasks as needed.
Qualifications / Skills / Abilities:
- Bachelor’s degree preferred; at least 3 years of experience that is directly related to the specified duties and responsibilities.
- Proficiency in MS Office with extensive experience in Microsoft Word, PowerPoint, and Excel.
- Proven office management and administrative experience.
- Knowledge of office management responsibilities, systems, and procedures and can adapt to meet evolving organizational needs.
- Excellent time management skills and ability to multitask and prioritize work.
- Detail-oriented and comfortable with working in a fast-paced office environment that may include frequent interruptions.
- Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently.
- Excellent written and verbal communication skills.
- Database management skills with an aptitude for data gathering and report generation.
- Analytical thinker with excellent problem-solving skills.
- Requires ability to interact positively with a variety of people and personalities.
- Ability to make administrative/procedural decisions and judgments.
- Professional in appearance and demeanor.
- Understands the operation of general office equipment.
- Requires ability to interact positively with both internal and external partners.
- MUST be a team player.
CADY is an Equal Opportunity Employer
Job Type: Full-time; benefitted position
COVID-19 considerations:
Our organizational policy adheres to CDC Guidelines.