Employment Opportunities

Administrative Assistant (Permanent Part-Time/.50% FTE, $25/Hour)

Reports to: Associate Director
Target start date: January/February 2024

Posting: CADY is seeking an energetic, organized, and detail-oriented administrative professional to join our team. The Administrative Assistant position is a good fit for a self-starter who excels in a busy office environment. The successful applicant will have strong interpersonal and communication skills with the ability to effectively engage with colleagues, as well as a diverse network of community partners. This role is responsible for developing and managing intra-office technology protocols, while performing a variety of administrative and staff support duties for the organization and executive director. This position assists and directs visitors; troubleshoots and resolves administrative issues and inquiries; composes, edits, and proofreads correspondence and reports; and prepares a range of administrative documents. A positive, collaborative mindset is a must. Job description is listed below.

Organizational Overview: CADY, Inc. (Communities for Alcohol- and Drug-free Youth) is a non-profit organization based in Plymouth, New Hampshire with the mission to educate, engage, and empower schools and communities to prevent and reduce youth alcohol, tobacco, and other substance use and to promote healthy environments and promising futures. CADY serves as the Central NH Regional Prevention Network, collaborates with partners to plan and implement environmental prevention strategies, facilitates school-based prevention programming, and also implements the sole youth court diversion program in the Pemi-Baker, Lin-Wood, and Newfound regions. Funding is received from federal, state, county, local municipalities, and private grantors to implement evidence-based prevention programming for youth and young adults in the Central NH region.

Job Description:

Reporting to the Associate Director, the Administrative Assistant performs a variety of administrative and staff support duties for the organization and executive director, requiring a range of skills and knowledge of organizational policies and procedures. This position assists and directs visitors; troubleshoots and resolves administrative issues and inquiries; composes, edits, and proofreads correspondence and reports; and prepares a range of administrative documents.

Specific Responsibilities:

Administrative Support

  • Coordinates and performs a range of staff and/or operational support activities for the organization; serves as a liaison with external organizations.
  • Provides administrative support for the organization such as answering telephones (daily check of staff voicemail and message taking), assisting visitors, and resolving a range of administrative issues and tasks.
  • Analyzes and provides recommendations for systems to improve office efficiencies.
  • Composes and edits correspondence and/or memoranda from verbal direction, or from knowledge of established organizational policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings; responsible for sending Thank You letters and other acknowledgements; and coordinates mailings.
  • Schedules and coordinates in-person and virtual meetings, interviews, trainings, appointments, and/or other similar activities for the director, which may include coordinating travel and lodging arrangements.
  • Assists the Executive Director with Board of Director communications; coordination of meetings; and dissemination of meeting materials. Maintains confidentiality.
  • Serves as the liaison for contracted information technology and website services and facilitates and/or provides onsite support for computer-related issues.
  • Establishes, maintains, and updates files, databases, records, and/or other documents and assesses need for updated systems.
  • Requisitions supplies, printing, maintenance, and other services.
  • Maintains an efficient and organized system for storing of supplies, materials, archived files, and equipment.

Event Coordination

  • Responsible for facilitating guest lists, invitations, registrations, and other tasks, for community education events, virtual presentations, annual Prevention Summit, Shout Out to Parents, and various fundraising events.

Programmatic Support

  • Assists with the preparation of narrative reports and evaluation; performs information gathering as specifically directed.
  • Ensures database is current and up to date; strives to understand full potential of the platform, maintains accurate constituent records, coordinates mailing lists, and processes thank you letters for signature.
  • Assists Associate Director in problem solving, project planning, and development and execution of stated goals and objectives.
  • Supports the Associate Director in promotion of the Prevention Accelerator Toolkit by maintaining contact lists, populating toolkits, and fulfilling orders.

Other Duties & Responsibilities:

  • Participates in relevant taskforces, subcommittees, and trainings.
  • Provides direction and support to volunteers and interns on an as needed basis.
  • Adheres to all policies, procedures and directives set forth by CADY.
  • Assumes all duties as appropriate to this position and maintains a collaborative mindset to support miscellaneous tasks as needed.

Preparation, Knowledge, Skills & Abilities:

  • Proficiency in multi-tasking, maintaining calendars, and scheduling appointments.
  • Detail-oriented and comfortable with working in a fast-paced office environment.
  • Ability to communicate effectively, both orally and in writing.
  • Skilled in computer systems and technology with the ability to provide timely technical support; collaborate with outsourced firm on an as needed basis.
  • Database management skills with an aptitude for data gathering and report generation.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Records maintenance skills.
  • Analytical thinker with excellent problem-solving skills.
  • Requires ability to interact positively with a variety of people and personalities.
  • Strong organizing and coordinating skills with dedication to excellence.
  • Ability to make administrative/procedural decisions and judgments.
  • Professional in appearance and demeanor.
  • Understands the operation of general office equipment.
  • Requires ability to interact positively with both internal and external partners.
  • Knowledge of and commitment to principles, methodology, and practice of prevention and early intervention.

Education & Experience:

  • Bachelor’s degree preferred; at least 3 years of experience that is directly related to the specified duties and responsibilities.
  • Proficiency in MS Office with experience in Microsoft 365, PowerPoint, Excel, and Zoom with the ability to record and transcribe meeting minutes.
  • Experience with database management highly preferred.

For more information and to apply, please submit a Resume and Letter of Inquiry to Sarah Roberts, Associate Executive Director at sroberts@cadyinc.org.

Youth Services Specialist (Part-Time/.50% FTE, $20-25/Hour)

Reports to: Senior Director of Training, Education & Programs

Posting: CADY is seeking an energetic, empowering professional to join our team. The Youth Services Specialist position is a good fit for a caring, motivated individual dedicated to prevention and positive youth development. The successful applicant will have strong interpersonal and communication skills with a clear sense of boundaries. This position requires a highly organized individual with a strong work ethic possessing both direct-service and administrative work experience. Job description is listed below.

Organizational Overview: CADY, Inc. (Communities for Alcohol- and Drug-free Youth) is a non-profit organization based in Plymouth, New Hampshire with the mission to educate, engage, and empower schools and communities to prevent and reduce youth alcohol, tobacco, and other substance use and to promote healthy environments and promising futures. CADY serves as the Central NH Regional Prevention Network, collaborates with partners to plan and implement environmental prevention strategies, facilitates school-based prevention programming, and also implements the sole youth court diversion program in the Pemi-Baker, Lin-Wood, and Newfound regions. Funding is received from federal, state, county, local municipalities, and private grantors to implement evidence-based prevention programming for youth and young adults in the Central NH region.

Job Description:

Reporting to the Senior Director of Training, Education & Programs, the Youth Services Specialist supports the delivery of youth programming while nurturing healthy relationships with educators, youth, teen leadership, and young adults. The Youth Services Specialist plays an integral role delivering in-school programming, providing mentorship to youth leaders, and supporting the Restorative Justice program as needed.

Specific Responsibilities:

Program Implementation

  • Supports the Senior Director of Training, Education & Programs and Restorative Justice Coordinator in the implementation of the following youth programs to encourage substance misuse prevention advocacy and healthy decision making:
    • Youth Advocacy & Advisory Council (YAAC)
    • Junior Action Club (JAC)
    • Lions Quest
    • Youth Empowerment Programming
    • Getting to Y
    • MindUp Program
  • Assists with programming needs of youth referred for juvenile diversion on an as needed basis:
    • Coordinates community service projects and supports youth in the successful completion of community service hours.

Community Engagement

  • Works closely with the CADY prevention team, volunteers, and other key community stakeholders to advance community education and outreach initiatives to strategically address the complex nature of substance misuse.
  • Attends relevant discussion group/meetings related to youth issues, Restorative Justice, and services for youth and families.
  • Provides support in ongoing engagement of Plymouth State University community.

Other Duties & Responsibilities:

  • Establishes and maintains organized filing system and records.
  • Prepares monthly program tracking and reporting with the CADY Data Coordinator.
  • When schools are not in session, provides support to administrative projects including fundraising events.
  • Promotes the drug-free mission of CADY with the community-at-large in all modes of communication.
  • Pre-planned evening and weekend hours are required to meet youth programming needs.
  • Adheres to all policies, procedures and directives set forth by CADY.
  • Assumes all duties as appropriate to this position and maintains a collaborative mindset to support miscellaneous tasks as needed.

Preparation, Knowledge, Skills & Abilities:

  • Knowledge of positive youth development principles and practices, with an emphasis on engaging youth in creative outlets to support mindfulness and stress reduction.
  • Requires advanced ability to communicate effectively, both verbally and in writing.
  • Must have the ability to relate to, and work with, children, adolescents, and adults, while setting healthy boundaries.
  • Excellent organizational, planning, and time-management skills.
  • Stellar work ethic.
  • Ability to manage multiple priorities and projects.
  • Group facilitation skills with the ability to manage and direct youth, as well as adults.
  • Maintains the confidentiality of sensitive information.
  • Demonstrates good judgment, problem solving, and decision-making skills.
  • Requires working knowledge of personal computers and software applications to include word processing and PowerPoint.
  • Requires ability to interact positively with both internal and external partners.
  • Willingness to attend trainings to strengthen knowledge base.

Education & Experience:

  • Post-secondary education in public health, education, social work, communications or related field and two years of experience in a health-related field. Bachelor’s degree required.
  • Prime for Life certification; or willingness to pursue upon hire.

For more information and to apply, please submit a Resume and Letter of Inquiry to Sarah Roberts, Associate Executive Director at sroberts@cadyinc.org.

CADY is an Equal Opportunity Employer.